Built by property investors who wanted clarity
Complete rental & property
portfolio control
Track properties, tenants, payments, documents, reminders, email, and WhatsApp communication in one focused workspace. Easy rent management for owners and agents alike.
All information in one easy view
Tenants in arrears, current rental finance stats, property performance — everything you need at a glance for quick action.
- Real-time arrears tracking
- Financial stats per property
- Quick-action unit overview
Full tenant profiles at your fingertips
Employment, spouse, previous address — everything neatly filed. Quick overview, easy access, and a full record of previous tenants.
- Complete tenant details
- Previous tenant history
- Linked lease and payment records
Delegate with confidence
Add multiple agents to your profile and assign them to different units. Agents join by invitation only — and register for free.
- Invite-only agent onboarding
- Per-unit assignment control
- Free for agents — owners pay
Your portfolio, perfectly organised
Add multiple properties, each with their own units. Assign units to different agents and link them to different legal entities.
- Unlimited properties
- Per-unit agent assignment
- Entity and company linking
Every message, one timeline
Automatic rent reminders, overdue notices, and agent updates — all tracked. Receive tenant replies via email and WhatsApp in one unified inbox.
- Automated rent reminders
- Overdue payment alerts
- Tenant reply tracking
Track every rand spent
Maintenance and expenses per unit, updated by either agent or owner. See how your units perform with rent-vs-expense breakdowns.
- Per-unit expense logging
- Contractor management
- Performance reporting
Paperless, effortless filing
Lease agreements, proof of payments, receipts, tenant IDs — neatly filed and linked. Upload manually, by email, or WhatsApp. The system files it automatically.
- Auto-filing via email & WhatsApp
- Linked to tenants and units
- No need to wait for the office
Multi-entity portfolio clarity
View units registered under multiple entities. Get reports per entity. Co-owner support so you and your business partner manage the same portfolio.
- Multiple legal entities
- Entity-level reporting
- Co-owner access
Your eyes only
Keep sensitive property details — purchase prices, bond info, account numbers — securely stored. Only visible to owners and co-owners, never to agents.
- Owner-only visibility
- Purchase and bond details
- Encrypted at rest
And many more features
Make your property portfolio management a breeze for the ridiculously low price of only R299 per month for up to 5 units. Don't wait — make use of this special launch offer today!
Frequently asked questions
What is Rent-Track?
Rent-Track is a subscription-based platform that gives property owners and managing agents a single workspace to track properties, tenants, payments, expenses, documents, and communications.
How much does it cost?
R299/month for up to 5 units. R499/month for up to 10 units. After that, add blocks of 5 units for R249 each. Agents register for free via an owner invite link.
Can I manage multiple properties?
Yes. Add as many properties as you like, each with their own units. Group units under different legal entities and assign different agents to different units.
How do agents join?
Agents cannot self-register. An owner sends an email invitation from within Rent-Track. The agent clicks the link, creates an account, and is immediately linked to the owner's portfolio.
Is my financial data secure?
Absolutely. Sensitive information like purchase prices, bond details, and account numbers are stored with owner-only visibility. Agents cannot see this data even if they manage the unit.
Do tenants need an account?
No. Tenants don't log into Rent-Track. They receive rent reminders via email or WhatsApp and can reply directly — their replies are tracked in the communications timeline.
Can I track expenses and maintenance?
Yes. Log expenses per unit with contractor details, dates, and costs. Both owners and agents can log expenses, and the system shows rent-vs-expense performance per unit.
How does document management work?
Upload documents manually, by email, or via WhatsApp. The system auto-files receipts, invoices, and lease agreements and links them to the right tenant or unit.
What happens when a tenant leaves?
Their record moves to 'Previous Tenants' with full payment history preserved. Any outstanding arrears are tracked separately and don't affect the new tenant's stats.
Are you done developing the site?
No — we have some exciting new features in development that will provide owners with high-end financial modules and tenants with their own portal to download invoices, view payment history, and manage their lease documents.